The ISLRR Board intends to present a motion to amend the Articles of Association and introduce a separate set of Bylaws at the upcoming General Membership Meeting (GM). Since March 2023, we have undertaken a comprehensive review process—with input from a Dutch notary, the Executive Committee, and the Board—to update our governing documents.
Why are these amendments necessary?
- Our current Articles of Association, originally drafted in Dutch when ISLRR was incorporated at the Chamber of Commerce in Amsterdam in 1996, contain many operational details that should be placed in a separate Bylaws document.
- The current Articles are outdated and do not permit online voting or online meetings, which restricts ISLRR’s ability to function efficiently.
- The motion also proposes that the Executive Committee be transformed into an Advisory Committee, formalizing the way ISLRR currently operates. This change will clarify roles, allowing the Board to work more effectively while still receiving expert input.
Timeline for the Motion to Amend:
- March 2023 – January 2025: Development of the proposed amendments in consultation with a notary, the Board, and the Executive Committee.
- February 2025: Formal announcement of the GM, including invitations to members and publication of the proposed documents in a publicly available space (this website).
- September 10 & 11, 2025: General Membership Meeting (GM) in Florence, Italy, during the Vision Conference. Wednesday, September 10, 13:00–14:15. A second GM will take place on Thursday, September 11, only if the required quorum is not reached during the first GM.
- After September 11, 2025: If the motion to amend is approved the new Articles and Bylaws will be formalized in a notarial deed and registered with the Chamber of Commerce.
Voting & Participation
For the motion to amend to be approved, at least two-thirds of the eligible Members must be present or represented at the GM. Since online voting is not permitted under the current Articles, we strongly encourage all Members to attend the GM in Florence. If you are unable to attend, please notify us in advance so you can vote by proxy.
Documents for Review
The following documents are now available for download:
- Proposed Articles of Association (English translation)
- Proposed Bylaws (English)
- Original Statutes (English translation)
- Draft Agenda for the General Membership Meeting(s)
We encourage all Members to review these documents carefully and submit any questions or comments before the General Membership Meeting. Please note that the GM is intended for voting on the amendments, rather than extended discussions.
For any questions, please contact Aukje Snijders at secretary@ISLRR.org